Section 1.0 About Us

AliumBlue is a niche partnership of experienced regulated infrastructure sector specialists, providing expert advice to large infrastructure organisations in road, rail, energy, and water. Our Partners are a group of people with a common ethic and complimentary experiences in infrastructure sectors, we work as a collective to offer professional services at a strategic level to support clients in better decision making. We apply and share our knowledge of strategic and regulatory planning, risk and operational management, governance and best practice with our clients. 

Section 2.0 About this document

This document sets out our privacy policy.  It tells you about how we collect, store and use your information. It also tells you about your data protection rights and what you can ask us to do with your data.

Section 3.0 Contacting us

Name:                    The Partners of AliumBlue

ICO Reference:     ZB261893

Address:                1 Valley Court, Canal Road, Bradford, West Yorkshire, England, BD1 4SP

E-mail:                   contactus@alium.blue

Section 4.0 The type of personal information we collect 

We currently collect and process the following information:

• Your name.
• Your job title.
• Your email address.
• Your telephone number.
• Your work address.
• Your company’s name and address.
• Your company’s banking details.
• Your company’s VAT details.

Section 5.0 How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• Providing you with quotes for consultancy services.
• Providing you with consultancy services.
• Invoicing and receipting for consultancy services.
• Communicating with you when you supply products and services to us.

We also receive personal information indirectly, from the following sources in the following scenarios:

• Your employer and colleagues when they notify of us of your involvement in the services we provide on a professional basis.
• Your employer and colleagues when they are providing services to us.

We use the information that you have given us to:

• Communicate with you when we are quoting for providing services or negotiating terms with you.
• Communicate directly with you, by email, online conferencing, social media, post, telephone or text, when we work with you or your employer.
• Transfer documentation to you, by email, online conferencing, social media or post, when we work with you or your employer.
• To invoice you for our services.

Section 6.0 Sharing your information

We may share this information with:

• Other parties, such as framework partners directly involved in the provision of our services to you, but we will seek your consent before doing so.
• Our accountant and the software they provide to us.

Section 7.0 Lawful Use of your information

The lawful bases we rely on for processing this information are:

• Where we need it to negotiate a contract we are planning to enter into with you, or your employer.
• Where we need it to perform the contract we are about to enter into with you.
• Where we need it to perform the contract we have entered into with you.
• Where it is necessary for our legitimate interests in maintaining contact with our clients, customers or suppliers.
• Where we need to comply with a legal or regulatory obligation.

Section 8.0 How we store your personal information

We securely store your personal information in the following locations: 

• In our email files.
• On our computers.
• On our cloud data storage and backup systems.
• On our mobile telephones.
• On our banking software.
• On client or project share sites within specific contract agreements.

Section 9.0 How long do we retain your personal information

We only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, regulatory or contractual requirements:

• For contractual requirements we will retain personal information for 6 years after the expiry or completion of the contract.
• Once the contract expiry period has passed, we will delete your personal information from our systems. 

Section 10.0 Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information. 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us using the details in the ‘Contacting us’ section of this document if you wish to make a request.

Section 11.0 How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at contactus@alium.blue

You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address is:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

This policy is communicated to all our Partners and Associates and is available to other interested parties upon request. This policy and the associated business management system is reviewed annually to ensure that it remains appropriate to our strategic direction and is suitable, adequate and effective.

Policy authorised by

Signature         Adrian Rees    Wendy Staden    Adrian Kennedy    Vicky Allen    James Elliott    

Name                 Adrian Rees, Wendy Staden, Adrian Kennedy, Vicky Allen, James Elliott

Date                   3rd July 2024